Grant ID: 1397
Title of Proposal: BE A PET CHAMPION
Agency Type: Municipal
Total Funding Requested: $25,000.00
Check Payable To: Santa Rosa County Animal Services
Application Information
Name of Applicant Agency: Santa Rosa County Animal Services Website Address:
Person Submitting Proposal: Tara Deaguilera Position: Kennel Technicinan 2
Person Submitting Proposal Email Address:
Agency Head: Dale Hamilton Agency Head Email:
Organization Business Address: 4451 Pine Forest Rd City: Milton
State: FL Zip: 32583
Phone (xxx-xxx-xxxx): 850-983-4680 Fax: 850-983-4686
Cell: 850-529-3531    
Agency Details

Date of 501(c)(3) Incorporation:
Dates of Last Fiscal Year: Begin: 10/01/12    End: 09/30/13
Organization Income in Last Fiscal Year: $1,080,760.00
Organization Expenses in Last Fiscal Year: $1,091,080.00
Number of Paid Employees: Full Time: 19  Part Time: 0
Number of Active Volunteers: 14
Total Volunteer Hours per Week: 40.00
How did you learn of the 2009  Florida Animal Friend grant competition? Previous recipient.
Year(s) of previous Florida Animal Friend grants (if applicable):
Previous Florida Animal Friend Applications: Years Funded: 2007, 2010, 2012 Year(s) denied/incomplete: 2009
Auto-Generated (Previous Applications):
Grant #Proposal YearProposal TitleStatus
552009Santa Rosa Animal Friend Denied
3012012One Pet at a TImeFunded
13972014BE A PET CHAMPIONFunded
16082007 Funded
16842016Spay and Neuter Is A LifesaverDenied
18122018Litter Free Is The Way To BeSubmitted
Describe your Organization:
Services Provided Organization Structure:

List your current board of directors:

Dale HamiltonShelter Director850-983-4680Shelter Director

Applicant Qualifications
For your organization, in the last complete fiscal year:
4444  cats and 2910  dogs were admitted.
123   cats and  338   dogs were adopted.
4206   cats and  1816    dogs were euthanized.
132   cats and  350    dogs were sterilized.
Briefly describe your animal programs:

If your program performs adoptions, are all animals sterilized before adoption? 
If not all, what percentage of animals are not currently sterilized before adoption? 
approx. 20 %
If not all, how are animals selected for sterilization before adoption? 
We have a very small amount of funds to alter animals prior to adoption. We have veterinarians that will help us as they have training staff needing to do surgeries. This allows us to send some of our animals to be altered prior to adoption.
If not all, describe your sterilization policies and procedures for assuring sterilization after adoption:
For the adult animals not altered prior to adoption, the process is as follows: The citizen must pay for the alter and the animal remains at the shelter until the day of surgery . Our staff transports the animal to surgery and the new family picks up directly from the veterinarian. For animals under six months, there is a prepay required. However, they may take the animal home and have a contract date where they are required to have the animal altered by that date. The local veterinarians contact us if there are any requests for refunds on spay/neuter deposits, so we are assured those surgeries are being completed. We also follow up manually on this to ensure every animal adopted is altered.  
Give additional background information on your organization's programs as they relate to this application and the qualifications of the personnel who will be in charge of this program. Show that you have the ability to carry out this program. 
We currently have a program called Partners For Pets. This program was started with the hopes that in the future we could have all animals altered before adoption and also to assist the public with a low cost spay/neuter program. The funds have been very slow for our program, but the good news is the money stays right here and directly benefits the animals in the shelter. Until this program signifigantly improves financially, we are looking to other resources to provide assistance to the public. We have received the Florida Animal Friends Grant three times in the past and our staff is well trained on all the paperwork and procedure in order to have this program run efficiently. We have had 3 successful grant fundings in the past and have been able to work well with the public as well as the local veterinarians.
If you currently have a program for sterilization of cats and/or dogs, describe your current level of funding and productivity and why additional resources are needed? 
We currently have NO county spay/neuter program. There is no funding at this time to do so, and there are no other programs in the entire county. This possible funding may be the only chance some citizens have at having their animal altered.

Target Population
Geographical target area (name of city, county, zip codes, geographical Information service (GIS), etc.):
santa rosa county 
Total human population in target area: 161,096 
Percent of residents living below poverty in target area: 11.1% 
Estimated number of pet cats in target area (human population divided by 3.3): 48817 
Estimated number of pet dogs in target area (human population divided by 4.0): 40274 
Estimated number of feral cats in target area (human population divided by 6.0): 26850 
Number of cats admitted to animal control shelters in the target area last year (if known) 4444 
Number of dogs admitted to animal control shelters in the target area last year (if known) 2910 
Number of cats euthanized in animal control shelters in the target area last year (if known) 4206 
Number of dogs euthanized in animal control shelters in the target area last year (if known) 1816 
Please explain if you believe your target area animal population is significantly different than above.
We have chosen the entire county as our target population since we have no programs available currently.
Please explain what you believe are the most substantial sources of dog and cat overpopulation in the target area:
 We feel that there are so many citizens who have companion animals that they cannot afford to alter. The animals are family pets, considered a member of the family, well loved. However that struggling family just does not have the two hundred dollars plus to get their pet altered. The other area which seems to be a major source of overpopulation is the free roaming cat. Citizens are caring for stray cats but they do not have the extra to get the animal altered and so the cat continues to breed repeatedly, creating a large overpopulation quickly.
What kinds of spay/neuter services are currently available in the target area and in what ways are these resources currently insufficient to meet community needs?
There are currently NO services available for spay and neuter in our county. If a citizen wants assistance, they have to contact various groups in neighboring counties. This is unfair to the citizens here who need assistance. Many of them are on limited income and driving to another county is simply beyond their means. We get calls daily at the shelter about spay/neuter assistance, so we know there are so many that need assistance. These funds would allow us to help a group that otherwise would not be in a position to have their animal altered.
Florida Animal Friend is highly supportive of proposals that are focused on animal populations that are identified as substantial sources of dog or cat overpopulation rather than being diluted over too broad of a geographic area or diverse animal populations. Describe the specific target animal population of the spay/neuter project proposed for this grant:

TNR Managed Colony Feral Cat Program/Community Cats (Free-Roaming and/or Owned) Program
Define the precise boundaries of the colony or targeted area, including estimate of square miles.
What is the criteria used for determining the target area(s) and/or eligibility for this program?
Describe whether the targeted area is rural, suburban, or urban. Is it commercial, residential, agricultural, or a designated special land use?
Estimated number of cats in the target colony area : 0  
Estimated number that are currently sterilized: 0
Projected reduction after utilizing the grant:  0
For TNR program, describe the ability to maintain lifelong care for remaining cats, commitment level of volunteers/organizations, etc.
Do current city/county ordinances address TNR or free-roaming cats?

Please explain what is allowed:

(NOTE: FAF will not fund any program this is inconsistent with local ordinances.)
For TNR program, list any groups or government agencies who support this TNR effort:
Describe any effort to lessen the negative impact on local wildlife.
Describe efforts that will be made to mitigate current or potential nuisance issues.
Will the cats be ear-tipped? No
Will the cats be microchipped? No
Provide any additional information that will help the grant selection committee understand how this program will operate to achieve its goals.
What do you hope to accomplish with these funds (objectives should be specific and quantifiable)?
With these funds we hope to provide services to a group of residents that are not financially able to alter their animals. We hope to spay/neuter approximately 200 dogs and 200 cats. To alter 400 animals in our communtiy will help countless families. The amount of overpopulation that this prevents is tremendous.
How does this program increase the number of sterilization surgeries above the existing baseline?
This would be 400 surgeries above the existing baseline. These are families that have no other means of assistance. They would be highly unlikely to be able to produce the funds to have their animal altered. This offers them a way to be a responsible pet owner and a chance to be a part of the spay/neuter movement.
What criteria will you use to determine eligibility for your program? 
For this grant, we will use a basic low income criteria. We have worked up a guideline based on a minimal income that will allow us to assist those most in need. This has worked well in the past and we feel it is a fair way to distribute the grant money. We will require that each citizen bring in proof of their income or any public assistance they receive that would deem them eligible. The guidelines should allow us to help many citizens that otherwise could not have their animal altered.
How will you advertise the program? Explain how the advertising will reach the target audience.
We will use several different methods for advertising the program. The county has many public information outlets. This will allow us to advertise this program via radio, print media, television, as well as word of mouth and educational outreach events. The more people who know about this grant, the better chance we have of reaching those who most need the help. Our officers in the field are a vital part of this, since they know what areas need assistance as well as several citizens who they deal with on a regular basis that are our target group.
How will you address barriers to full use of the program such as transportation, illiteracy, and cultural hurdles? 
Generally, we rely on the citizen to provide their own transportation to show good faith. However, in the even the citizen needs assistance, such as a senior citizen or disabled citizen, we will certainly be glad to provide help in this matter. We have a caring staff that is willing to go the extra mile if they need to explain anything that a person is not able to read. Also, we have a healthy relationship with the local law enforcement in the event we need someone to help with any language barriers we may encounter.
Does this project involve the transportation of animals by someone other than the client? If so, describe the vehicles, methods for confinement, personnel training, liability releases used to assure the safety of the animals and handlers.
We will not be involved in transporting the animals to the vet unless there is a specific situation such as a senior citizen who has no other options to get the animal to their appointment. In that case, our trained animal control officers would handle this so there will be no issues.
Veterinary Services

What arrangements have you made with veterinarians to perform the surgeries? 
At this time we have 7 veterinarians that have agreed to work with us on this project. There may even be additions later on. The committed veterinarians have agreed to do the spay/neuter at a set cost of 50.00 for cats and 75.00 for dogs. They also receive a 20.00 copay from the citizen. We do the paperwork here and make the appointment, so that when the pet owner arrives for their appointment, the process is simple and streamlined for the veterinarian.
Are they:  

Veterinary Practices
Practice NameAddressCityStateZipPhoneLead Practice
Animal Hospital of Tiger Point 4118 Gulf Breeze ParkwayGulf BreezeFL32561850-934-7233
Ark Animal Hospital3648 Berryhill RDPaceFL32571850-994-0677
Gulf Breeze Animal Hospital2727 Gulf Breeze ParkwayGulf Breeze FL 32561850-932-6116
Navarre Animal Hospital8172 Navarre PkwyNavarreFL32561850-939-1373
Northwest Florida Animal Clinic6736 Quintette RdPaceFL32571850-994-0900
Pace Veterinary Clinic4541 Chumuckla HwyPace FL32571850-994-1597
Woodbine Animal Clinic4263 Woodbine RdPaeFL32571850-995-9755

Fee Range
What is the fee range to be paid for spay and neuter and what is the distribution to be paid by the client vs. the grant program? Keep in mind that Florida Animal Friend grant funds may only be used for costs directly associated with sterilization surgery (including anesthesia and pain control) and not for other items such as vaccines, testing, licensing, and capital purchases.
Amount Paid by Client Amount Paid by Project Total Amount
Range for Male Cats
Range for Female Cats
Range for Male Dogs
Range for Female Dogs
Please check each item below to indicate additional services offered at the time of surgery, whether the client is required to pay for them, and if so what the fee is. For example, if an examination is required for surgery but is not charged to the client it would be marked: Required  Yes, Fee to client No
Required, Optional, or Not Offered Fee to Client?
Rabies Vaccination if Due   
Other Vaccination if Due   
Pain Medication   
Parasite Medication   
HW Testing   
Feline Leuk/FIV
County License   
Ear tipping   

None of the anticipated grant funds can be used for any of the above services, except for pain medication.
If necessary, please explain the procedures and fees described above: 
This grant will be strictly for spay/neuter services only. If the citizen would like any additional veterinary care, they will need to handle that directly with the clinic. We want to make this as easy as we can for our veterinarians and so anything additional will be a separate entity.  
Is this a voucher program? No
If so, how will you assure compliance with the program?

For your voucher program, how have you determined the capacity of the veterinarians listed above to handle the projected capacity?
Will you have the ability to report the number of vouchers issued and the percentage that result in S/N surgeries?

Community Collaboration
To assure the success of your program, are there any local groups (such as rescue groups, animal control agencies, TNR groups, local businesses, local media, social service agencies,etc.) other than your organization and your cooperating veterinarians who are committed to assist?
Please list them and detail their level of involvement with the proposed effort.
NameLevel of Involvement
CART RESCUECART RESCUE is a local group that has committed to help spread the word about our grant in the community. Rescues sometimes are better received than animal control so this may help us let others know that normally would not have contact with us.
Junior Humane SocietyJHS has been instrumental in saving many animals from the shelter and education on spay/neuter. They get many calls from citizens about low cost spay/neuter and will be glad to send them in our direction if they are located in our county. Again, this will help us reach those citizens that many not otherwise contact us.

Other Information
Provide any additional information that will help the grant selection committee understand how the program will operate to achieve its goals.
 We have been so lucky to have been awarded this grant in the past. Unfortunately, our county still has no active low cost spay/neuter program of any kind. This would let us offer something to our citizens who so desperately need our help. The citizens come in for their application. They must have their animal current on rabies. This helps to make sure another animal in the county is vaccinated. Then while we are going through the application they are getting some education on the animal issues that are so important such as spay/neuter, overpopulation, etc. Once approved, we schedule the appointment with the veterinarian right then, so that it is easy for the citizen as well as the participating veterinarian. They are given the necessary information and a number for their appointment. Once completed, the veterinarian lets us know so that we can close out for that application. In the event there are any outstanding appointments, this allows us to follow up and try to reschedule before we offer the funds to another citizen. We have done extremely well in the past and hope to continue another opportunity to assist our citizens.
Total number of sterilization surgeries projected:
Cats: 200    Dogs:  200 
Total budget requested (Budget should not exceed $25,000): $25,000.00 
Average cost/surgery projected: $63.00 
Describe any expenses that are not included in the grant and how they will be paid for (for example, vaccines, microchipping, ear notching, etc.):
Rabies vaccinations are required prior to submitting the application for the surgery. Any other services is strictly between the citizen and the veterinarian.
Describe any other funding sources for this program, i.e. other grants, targeted fundraising efforts, budget allocation, etc.
Currently we do not have any other funds to utilize for a low cost spay/neuter program. We hope this will change in the future but for now this is our only shot at getting a large amount of animals altered that otherwise would not be.
What percent of the total cost of the program would this projected grant cover?
All projects must be completed within 12 months of receipt of funding.
Projected start date: 10/01/14/     Projected end date: 07/31/14
Unexpended funds
Any unexpended funds must be refunded to Florida Animal Friend within 30 days of the end of the project.

Requests for extensions
Requests for time extensions are discouraged and not often granted. If it is imperative to request an extension, such request must be made in writing at least 30 days prior to the end of the project. It is FAF’s policy to seldom grant more than a 30-60 day extension.

Failure to submit reports and requests within the required time period will impact your agency’s future grant applications.
Future Funding to Sustain Public Spay/Neuter
*Explain how the organization plans to fund this program in the future. Having sustainable plans including other grants, local donations and other services generating revenue enhances the chances of receiving this grant.
We continue to advertise and educate the public about our Partners For Pets program. Eventually we hope with citizen donations and money from the county, that we can provide a low cost program. So we continue to request money to assist in this. Our county has been generous with our shelter budget but there is no money at this time for a program. So we will continue to educate, request the citizens' support, as well as apply for any grants or awards that our facility may qualify for.
Promotion of Florida Animal Friend Spay/Neuter License Plate
*Applicants selected for funding are expected to publicize their grant in support of their spay/neuter program and promote the sale of the Animal Friend license plate via press releases, newsletters, website links, social media, etc. Please describe your plan to promote the Florida Animal Friend Spay/Neuter License Plate. Grantees are required to submit documentation of promotional endeavors with their final report.
We have promoted the license plate via our various forms of outlet to include press releases, local radio shows, social media, newspaper, and also our local show. We are very vocal about where our grant money comes from so that everyone knows the way to promote these programs is to support the program by purchasing a plate!