Grant ID: 1419
Title of Proposal: Spay Altamonte Springs/Longwood
Agency Type: Non-Profit
Total Funding Requested: $15,250.00
Check Payable To: Spay N Save, Inc.
Application Information
Demographics
Name of Applicant Agency: Spay N Save, Inc. Website Address: www.spaynsave.org
Person Submitting Proposal: Phyllis Ayoob Position: Executive Director
Person Submitting Proposal Email Address: phyllisa@spaynsave.org
Agency Head: Phyllis Ayoob Agency Head Email: phyllisa@spaynsave.org
Organization Business Address: 988 N Ronald Reagan Blvd City: Longwood
State: FL Zip: 32750
Phone (xxx-xxx-xxxx): 407-920-4894 Fax: 407-260-2039
Cell: 407-416-0995    
 
Agency Details

Date of 501(c)(3) Incorporation:
Dates of Last Fiscal Year: Begin: 01/01/13    End: 12/31/13
Organization Income in Last Fiscal Year: $563,536.00
Organization Expenses in Last Fiscal Year: $556,051.00
Number of Paid Employees: Full Time: 4  Part Time: 4
Number of Active Volunteers: 25
Total Volunteer Hours per Week: 75.00
How did you learn of the 2009  Florida Animal Friend grant competition? On-line; e-mail
Year(s) of previous Florida Animal Friend grants (if applicable):
Previous Florida Animal Friend Applications: Years Funded: 2012 Year(s) denied/incomplete:
Auto-Generated (Previous Applications):
Grant #Proposal YearProposal TitleStatus
3202012Spay SeminoleFunded
14192014Spay Altamonte Springs/LongwoodFunded
15992007 Funded
16532016Spay SanfordFunded
Describe your Organization:
Services Provided Organization Structure:











List your current board of directors:

NameTitlePhoneOccupation
Andrew AyoobDirector407-349-5255Retired Executive
Audrey PosoccoDirector407-771-4290Human Resource Professional
Debbie QuisenberryPresident407-484-1772Insurance/ Human Resources
Jennifer MusserTreasurer407-679-0024CPA
Karen BennieDirector407-977-5137Non-Profit Volunteer

Applicant Qualifications
For your organization, in the last complete fiscal year:
0  cats and 0  dogs were admitted.
0   cats and  0   dogs were adopted.
0   cats and  0    dogs were euthanized.
0   cats and  0    dogs were sterilized.
  
Briefly describe your animal programs:



 
If your program performs adoptions, are all animals sterilized before adoption? 
No
If not all, what percentage of animals are not currently sterilized before adoption? 
NA
If not all, how are animals selected for sterilization before adoption? 
Spay N Save is not an adoption organization. We provide spay / neuter surgeries to the public and to rescue groups.
If not all, describe your sterilization policies and procedures for assuring sterilization after adoption:
See above.  
Give additional background information on your organization's programs as they relate to this application and the qualifications of the personnel who will be in charge of this program. Show that you have the ability to carry out this program. 
Spay N Save, Inc. has a high-volume s/n clinic which opened 1 ½ years ago and has performed over 10,000 surgeries to date. We average 32 surgeries, 5 days a week. We have successfully carried out similar grant programs with Florida Animal Friends in 2012 and with PetSmart Charities. Spay N Save's Executive Director, Phyllis Ayoob, will be in charge of this program. We can easily accommodate additional surgeries and see no obstacles in carrying out this program.
If you currently have a program for sterilization of cats and/or dogs, describe your current level of funding and productivity and why additional resources are needed? 
Our clinic is funded mainly by the low-cost fees we charge clients and rescue groups for spaying and neutering and by public donations. We also have a "Spay It Forward" fund from donations by clients and supporters to aid clients who cannot afford even our low surgery cost. We also work with other organizations who have their own grants and use our clinic. With our animal control euthanizing over 70% of cats and kittens we feel there can never be enough funding to sterilize as many community cats as we possibly can. We seek grant funding to target areas of our community that have significant free-roaming cat populations or high dog surrender rates to the local shelter.

Target Population
Geographical target area (name of city, county, zip codes, geographical Information service (GIS), etc.):
Altamonte Springs/Longwood 
Total human population in target area: 55,582 
Percent of residents living below poverty in target area: 7.0 
Estimated number of pet cats in target area (human population divided by 3.3): 16844 
Estimated number of pet dogs in target area (human population divided by 4.0): 13896 
Estimated number of feral cats in target area (human population divided by 6.0): 9264 
Number of cats admitted to animal control shelters in the target area last year (if known) unknown 
Number of dogs admitted to animal control shelters in the target area last year (if known) unknown 
Number of cats euthanized in animal control shelters in the target area last year (if known) unknown 
Number of dogs euthanized in animal control shelters in the target area last year (if known) unknown 
Please explain if you believe your target area animal population is significantly different than above.
Our County Animal Services does not keep records by areas. It is something we have been asking for but haven't gotten from them. However, from the calls received at our s/n clinic we have tracked a high percentage of them coming from our proposed targeted area of Altamonte Springs/Longwood.
Please explain what you believe are the most substantial sources of dog and cat overpopulation in the target area:
 These areas, especially Altamonte Springs, are densely populated. Altamonte Springs has a high number of apartment complexes and 4,631 inhabitants per square mile. Longwood has a number of industrial complexes. Both complexes have a large number of free roaming cats.
What kinds of spay/neuter services are currently available in the target area and in what ways are these resources currently insufficient to meet community needs?
The only other service besides our s/n clinic is the SPCA of Central Florida and they have not reached out to the community cat segment with their services. Their prices are higher, too, because vaccines are not included as ours are and they usually require testing for FeLv and FIV. SPCA charges an extra $30 for pregnant cats, we do not. Our Seminole County Animal Services has no s/n resources for the community.
Florida Animal Friend is highly supportive of proposals that are focused on animal populations that are identified as substantial sources of dog or cat overpopulation rather than being diluted over too broad of a geographic area or diverse animal populations. Describe the specific target animal population of the spay/neuter project proposed for this grant:

   Pets of survivors at our domestic abuse shelter
 
TNR Managed Colony Feral Cat Program/Community Cats (Free-Roaming and/or Owned) Program
Define the precise boundaries of the colony or targeted area, including estimate of square miles.
The targeted area is 9 sq. miles in Altamonte Springs and 5.6 sq. miles in Longwood. Target would consist of zip codes 32701; 32714; 32750; & 32779. These two cities abut each other.
 
What is the criteria used for determining the target area(s) and/or eligibility for this program?
Within the designated zip codes, cats will be feral/free roaming and/or owned. Other dogs and cats we plan to include would come from the people at our local domestic abuse shelter.
 
Describe whether the targeted area is rural, suburban, or urban. Is it commercial, residential, agricultural, or a designated special land use?
The targeted areas are suburban with a mix of commercial & residential with a high number of apartment complexes.
 
Estimated number of cats in the target colony area : 6986  
Estimated number that are currently sterilized: 2500
Projected reduction after utilizing the grant:  300
 
For TNR program, describe the ability to maintain lifelong care for remaining cats, commitment level of volunteers/organizations, etc.
We have several people in the designated area who are colony caretakers and will help maintain them. We offer donations of food for those who need it when we are able.
 
Do current city/county ordinances address TNR or free-roaming cats?
No

Please explain what is allowed:

(NOTE: FAF will not fund any program this is inconsistent with local ordinances.)
 
For TNR program, list any groups or government agencies who support this TNR effort:
We are working on getting more cooperation from Seminole County Animal Services. Currently they have agreed to release any trapped cat with an ear tip. We are currently meeting with the new director to encourage more life-saving programs at SCAS with TNR being one of those programs.
 
Describe any effort to lessen the negative impact on local wildlife.
These areas are composed of residential, commercial and industrial and not areas where there would be any significant effect on wildlife.
 
Describe efforts that will be made to mitigate current or potential nuisance issues.
In the past we have educated colony caregivers to feed cats in inconspicuous areas and to keep feeding places tidy. We will continue to do this. When complaints arise we have volunteers who will negotiate with the individuals involved and try to reach an agreement. We have found that the vast majority of people don't want anything bad to happen to the cats, they only want help finding a solution.
 
Will the cats be ear-tipped? Yes
Will the cats be microchipped? No
 
Provide any additional information that will help the grant selection committee understand how this program will operate to achieve its goals.
We have a large network of rescue groups, TNR people and volunteers all eager and willing to help save animal lives. We count on them to help us recognize the areas of most concern and to help us spread the word and get these animals to us for s/n. We will apply processes and lessons-learned from prior successful programs to ensure the success of this program.
 
Objectives
What do you hope to accomplish with these funds (objectives should be specific and quantifiable)?
Our first objective is to complete the 315 sterilizations in the targeted area. In addition, we want to increase public awareness of the importance of spaying / neutering their pets. Long term we expect to reduce intake and thus the 70% cat euthanasia rate at our animal control shelter. The majority of cats that are killed are the feral/free roaming cats and kittens. We expect to show animal control that TNR of ferals and other community cats is what the majority of residents desire and see as a humane alternative. We want to see Seminole County Animal Services put tax dollars to use for saving adoptable animals and not for killing them.
How does this program increase the number of sterilization surgeries above the existing baseline?
So many people cannot afford even our low costs and truly want to do the right thing by sterilizing these animals. Through this grant we can reach more of those people who are underserved in the target area. The simple fact that we have performed over 10,000 sterilization surgeries in just 18 months indicates the enormous need for a low cost service in our community and the large number of pet owners and caregivers that want to do the right thing if they could only afford it.
Methods
What criteria will you use to determine eligibility for your program? 
First determination will be zip codes of the target area. Then the cats must be feral/free roaming (ear tipped). For owned cats the caretaker must show proof of financial need.
How will you advertise the program? Explain how the advertising will reach the target audience.
So far our most effective and successful method of advertising has been Facebook and word of mouth. We would also employ local publications, Craig's List, posters and flyers as needed to reach the target population.
How will you address barriers to full use of the program such as transportation, illiteracy, and cultural hurdles? 
We have volunteers who will transport as needed. We have specifically hired a bi-lingual employee so we will be able to communicate with clients. Our handouts will be bi-lingual where needed.
Does this project involve the transportation of animals by someone other than the client? If so, describe the vehicles, methods for confinement, personnel training, liability releases used to assure the safety of the animals and handlers.
We have access to a van and other volunteer's vehicles when needed for transport. We loan humane traps and carriers out as well. We hold training sessions for volunteers to ensure proper safety protocol for both the animals and the volunteer. Each volunteer also signs a liability release.
Veterinary Services
 

What arrangements have you made with veterinarians to perform the surgeries? 
Our own Spay N Save Animal Clinic will be performing all surgeries.
Are they:  
 

Veterinary Practices
Practice NameAddressCityStateZipPhoneLead Practice
Spay N Save Animal Clinic988 N Ronald Reagan BlvdLongwoodFlorida32750407-920-4894

Fee Range
What is the fee range to be paid for spay and neuter and what is the distribution to be paid by the client vs. the grant program? Keep in mind that Florida Animal Friend grant funds may only be used for costs directly associated with sterilization surgery (including anesthesia and pain control) and not for other items such as vaccines, testing, licensing, and capital purchases.
Amount Paid by Client Amount Paid by Project Total Amount
Range for Male Cats
Range for Female Cats
Range for Male Dogs
Range for Female Dogs
Please check each item below to indicate additional services offered at the time of surgery, whether the client is required to pay for them, and if so what the fee is. For example, if an examination is required for surgery but is not charged to the client it would be marked: Required  Yes, Fee to client No
Required, Optional, or Not Offered Fee to Client?
Examination   
Rabies Vaccination if Due   
Other Vaccination if Due   
Pain Medication   
Parasite Medication   
HW Testing   
Feline Leuk/FIV
County License   
Ear tipping   
Microchip
Other   

None of the anticipated grant funds can be used for any of the above services, except for pain medication.
If necessary, please explain the procedures and fees described above: 
The client co-pay of $10 will partially offset costs not covered by the grant funding.  
Is this a voucher program? No
 
If so, how will you assure compliance with the program?

 
For your voucher program, how have you determined the capacity of the veterinarians listed above to handle the projected capacity?
 
 
Will you have the ability to report the number of vouchers issued and the percentage that result in S/N surgeries?

 
Community Collaboration
To assure the success of your program, are there any local groups (such as rescue groups, animal control agencies, TNR groups, local businesses, local media, social service agencies,etc.) other than your organization and your cooperating veterinarians who are committed to assist?
 
 
Please list them and detail their level of involvement with the proposed effort.
NameLevel of Involvement
C.A.T.S.-C.A.N., INCCATS-CAN will assist us in identifying areas of concern as well as provide support for trapping and transport.
Harbor HouseHarbor House is our local domestic abuse shelter. They will work with us to identify survivor pets requiring sterilization. Spay N Save's Executive Director is Harbor House's Paws Advisory Council.

 
Other Information
Provide any additional information that will help the grant selection committee understand how the program will operate to achieve its goals.
 Spay N Save is very experienced at carrying out programs such as these. Using our network of rescue groups, volunteers and community cat caregivers, we will be able to quickly identify target colonies and areas. We will use our existing resources to support trapping and transport. Our volume flexibility at the clinic will accommodate unexpected trappings ensuring prompt surgery for community cats. We are very confident that the goals of this program will be achieved.
Budget
Total number of sterilization surgeries projected:
Cats: 300    Dogs:  15 
Total budget requested (Budget should not exceed $25,000): $15,250.00 
Average cost/surgery projected: $49.00 
Describe any expenses that are not included in the grant and how they will be paid for (for example, vaccines, microchipping, ear notching, etc.):
Expenses that may be necessary but are not included are vaccines, flea treatments, additional tests (bloodwork, etc). We will charge a co-pay of $10 to help defray these costs. Additional miscellaneous expenses for supporting trapping, transport and local advertising are also not included. We will cover these with our Clinic miscellaneous expense budget.
 
Describe any other funding sources for this program, i.e. other grants, targeted fundraising efforts, budget allocation, etc.
In addition to client co-pay and our clinic miscellaneous budget, we will seek public donations for this program through Facebook and local fundraisers in the target communities. We will also use our Spay-It-Forward fund for those unable to even afford the copay.
 
What percent of the total cost of the program would this projected grant cover?
80
Timeline
All projects must be completed within 12 months of receipt of funding.
Projected start date: 09/01/14/     Projected end date: 08/31/15
 
Unexpended funds
Any unexpended funds must be refunded to Florida Animal Friend within 30 days of the end of the project.

Requests for extensions
Requests for time extensions are discouraged and not often granted. If it is imperative to request an extension, such request must be made in writing at least 30 days prior to the end of the project. It is FAF’s policy to seldom grant more than a 30-60 day extension.

Failure to submit reports and requests within the required time period will impact your agency’s future grant applications.
 
Future Funding to Sustain Public Spay/Neuter
*Explain how the organization plans to fund this program in the future. Having sustainable plans including other grants, local donations and other services generating revenue enhances the chances of receiving this grant.
Spay N Save, Inc is a fully established high volume, low cost spay neuter clinic. Our organization has been successful in generating revenue from provided services (80%), attracting significant public donations (10%) and receiving grants from local and national animal welfare organizations (10%). Indirectly, we have supported other rescue organizations that have received grants (Best Friends Animals Society, etc) and then have used our services for s/n. We will continue our focus all of these resources and believe that they are sustainable. Similar clinics in Florida and around the country have operated in the same way and have proven to be sustainable.
Promotion of Florida Animal Friend Spay/Neuter License Plate
*Applicants selected for funding are expected to publicize their grant in support of their spay/neuter program and promote the sale of the Animal Friend license plate via press releases, newsletters, website links, social media, etc. Please describe your plan to promote the Florida Animal Friend Spay/Neuter License Plate. Grantees are required to submit documentation of promotional endeavors with their final report.
We have over 3000 followers on our facebook page. We will promote The Animal Friend License plate program in this media as we have done previously during our 2012 Animal Friend grant. In addition, any flyers or advertisements will reference the source of the funding. Also, several of our Board and staff already use the Florida spay / neuter license plate.