Grant ID: 1420
Title of Proposal: Onsite Spay and Neuter Clinic
Agency Type: Non-Profit
Total Funding Requested: $14,200.00
Check Payable To: St Augustine Humane Society
Application Information
Name of Applicant Agency: St Augustine Humane Society Website Address:
Person Submitting Proposal: Carolyn Smith Position: Executive Director
Person Submitting Proposal Email Address:
Agency Head: Carolyn Smith Agency Head Email:
Organization Business Address: 1665 Old Moultrie Road City: St. Augustine
State: FL Zip: 32084
Phone (xxx-xxx-xxxx): 904-829-2737 Fax: 904-824-8817
Agency Details

Date of 501(c)(3) Incorporation:
Dates of Last Fiscal Year: Begin: 01/01/13    End: 12/31/13
Organization Income in Last Fiscal Year: $323,379.00
Organization Expenses in Last Fiscal Year: $212,500.00
Number of Paid Employees: Full Time: 5  Part Time: 2
Number of Active Volunteers: 25
Total Volunteer Hours per Week: 155.00
How did you learn of the 2009  Florida Animal Friend grant competition? Previous applicant
Year(s) of previous Florida Animal Friend grants (if applicable):
Previous Florida Animal Friend Applications: Years Funded: 0 Year(s) denied/incomplete: 2
Auto-Generated (Previous Applications):
Grant #Proposal YearProposal TitleStatus
1332010St. Augustine Humane Society Spay/Neuter Assistance GrantDenied
2622011Stray and Feral Cat Fix Denied
3642013Fix-it Fund for Low Income Pet Owners and Displaced Housecats Denied
14202014Onsite Spay and Neuter ClinicFunded
16772016Free Spay Neuter ProgramFunded
17992018Free Spay Neuter ProgramSubmitted
Describe your Organization:
Services Provided Organization Structure:

List your current board of directors:

Bonnie HayflickDirector904-612-4419PR Consultant
Janice Lake BrownTreasurer904-824-1521CPA
Jessica GottDirector407-413-2684Comm. Inspections
Julie KurtzPresident904-824-9402Attorney
Karen HoganDirector904-806-5695Retired Financial Consultant
Katherine BatenhorstSecretary904-501-1929Speech Therapist
Melissa ConlonDirector904-540-9195Homemaker
Sonya Genovar JensenVice President904-669-1567Marina Owner

Applicant Qualifications
For your organization, in the last complete fiscal year:
0  cats and 0  dogs were admitted.
0   cats and  0   dogs were adopted.
0   cats and  0    dogs were euthanized.
397   cats and  189    dogs were sterilized.
Briefly describe your animal programs:

If your program performs adoptions, are all animals sterilized before adoption? 
If not all, what percentage of animals are not currently sterilized before adoption? 
If not all, how are animals selected for sterilization before adoption? 
If not all, describe your sterilization policies and procedures for assuring sterilization after adoption:
Give additional background information on your organization's programs as they relate to this application and the qualifications of the personnel who will be in charge of this program. Show that you have the ability to carry out this program. 
Our facility began in 1946 as a shelter and adoption program. With the creation of the new St Johns County Animal Control facility in 2008, we took the opportunity to close our shelter doors and completely overhaul our organizational structure. Since then we have focused on addressing the issues that contribute to the relinquishment of pets to shelters, keeping pets in healthy loving homes for life. Our new system operates under the guidance of a Board of Directors committed to our new mission; day-to-day operations are facilitated through the watchful eye of our executive director Carolyn Smith, who was pivotal in the development of this new structure. The preventative care clinic is under the guidance of veterinarian Dr. Kimberly A. Niessen and clinic manager Tammi Smith, who oversee two experienced vet techs and a team of trained volunteers. We are also staffed with a highly skilled groomer, development professional, operations manager, and animal training specialist. Our clinic and grooming services are self-sufficient and income generating endeavors, allowing us to utilize all generated funds for outreach and services addressed to areas with the highest need.
If you currently have a program for sterilization of cats and/or dogs, describe your current level of funding and productivity and why additional resources are needed? 
In 2013, we facilitated sterilization procedures on 397 cats and 189 dogs. Our renovated facility will be set up to increase our services by almost 300%. Funding for current operations and facility-related costs are sustained through the income received from grooming clientele, private donations, and a limited number of grant and foundation support. Our pit bull program is currently underwritten by Pit Bull Rescue Central. We are seeking additional funding from Florida Animal Friend Inc. to specifically offset the costs of expanding our spay/neuter services to low-income pet owners at no cost, and so we can focus additional efforts on the increased cat populations.

Target Population
Geographical target area (name of city, county, zip codes, geographical Information service (GIS), etc.):
St Johns County and surrounding area (32084, 32085, 32086, 32080, 32095, 32033, 32094, 32145, 32259, 32258, 32131, 32137, 32187, 32177, 32164) 
Total human population in target area: 296,217 
Percent of residents living below poverty in target area: 14.60% 
Estimated number of pet cats in target area (human population divided by 3.3): 89763 
Estimated number of pet dogs in target area (human population divided by 4.0): 74055 
Estimated number of feral cats in target area (human population divided by 6.0): 49370 
Number of cats admitted to animal control shelters in the target area last year (if known) 2234 
Number of dogs admitted to animal control shelters in the target area last year (if known) 1649 
Number of cats euthanized in animal control shelters in the target area last year (if known) 1663 
Number of dogs euthanized in animal control shelters in the target area last year (if known) 715 
Please explain if you believe your target area animal population is significantly different than above.
Our services are targeted in an area with a lower-income population; these households tend to have multiple unsterilized pets, which is not typically notated in generalized statistics. As current tracking methods of local shelters do not distinguish between owner relinquishment or feral cats, we are unable to obtain solid statistics; however we believe this region has a higher population of community and free-roaming cats as they are commonly seen in the majority of our surrounding neighborhoods.
Please explain what you believe are the most substantial sources of dog and cat overpopulation in the target area:
 We currently keep record of the number of pets in each household, species type, and spay/neuter status of the pets in our clientele records. In many low-income households we find multiple unsterilized pets which contribute significantly to the overpopulation problem. As many of these clients request free pet food and clinic care, we believe that providing free spay/neuter services is paramount in the efforts to reduce the number of relinquished and euthanized cats and dogs. Abandoned and neglected (unsterilized) cats contribute to the overpopulation as they are introduced to feral and free-roaming colonies.
What kinds of spay/neuter services are currently available in the target area and in what ways are these resources currently insufficient to meet community needs?
Our program is currently the only income-based program in the county. While there is one emergency vet performing low-cost sterilization surgeries, appointments are very limited and the ancillary costs are higher than clients expect. There is a local rescue group providing vouchers in conjunction with their adoption program; however, the adoption screening process excludes low-income households from eligibility. The distance to access services provided by First Coast No More Homeless Pets (FCNMHP) is insurmountable for most of our clientele. We have the infrastructure for delivering higher spay-neuter numbers in our targeted population but, in order to provide these services free, funding is required.
Florida Animal Friend is highly supportive of proposals that are focused on animal populations that are identified as substantial sources of dog or cat overpopulation rather than being diluted over too broad of a geographic area or diverse animal populations. Describe the specific target animal population of the spay/neuter project proposed for this grant:

TNR Managed Colony Feral Cat Program/Community Cats (Free-Roaming and/or Owned) Program
Define the precise boundaries of the colony or targeted area, including estimate of square miles.
What is the criteria used for determining the target area(s) and/or eligibility for this program?
Describe whether the targeted area is rural, suburban, or urban. Is it commercial, residential, agricultural, or a designated special land use?
Estimated number of cats in the target colony area : 0  
Estimated number that are currently sterilized: 0
Projected reduction after utilizing the grant:  0
For TNR program, describe the ability to maintain lifelong care for remaining cats, commitment level of volunteers/organizations, etc.
Do current city/county ordinances address TNR or free-roaming cats?

Please explain what is allowed:

(NOTE: FAF will not fund any program this is inconsistent with local ordinances.)
For TNR program, list any groups or government agencies who support this TNR effort:
Describe any effort to lessen the negative impact on local wildlife.
Describe efforts that will be made to mitigate current or potential nuisance issues.
Will the cats be ear-tipped? No
Will the cats be microchipped? No
Provide any additional information that will help the grant selection committee understand how this program will operate to achieve its goals.
What do you hope to accomplish with these funds (objectives should be specific and quantifiable)?
We will target dog and cat owners with a low-income, and the community cat population. The displaced cat population is often neglected by standard feral cat programs as they may be deemed adoptable, though living as strays. With this grant, we aim to sterilize approximately 300 animals (104 dogs and 196 cats) free of charge to pet owners.
How does this program increase the number of sterilization surgeries above the existing baseline?
Last year we sterilized approximately 600 animals. With the addition of our on-site spay neuter clinic, we will have the capacity of 1680 surgeries in our first year of operations. We estimate that of the surgeries we perform, more than half will meet our low-income guidelines and a significant number of those owners would not schedule surgery unless it is free of charge. We expect to perform 300 surgeries free of charge; this is a 50% increase over last year’s total and will comprise 18% of our new capacity.
What criteria will you use to determine eligibility for your program? 
“Low-Income” eligibility will be provided to any family who can show proof of public assistance (e.g. food stamps, Medicaid, SSI, etc.) or any family whose household income is at or below 150% of the 2013-2014 poverty level as provided on their program cards or 2013 tax return. Our cat program will be focused on households possessing more than two cats and persons caring for community or displaced cats. Eligibility requirements will be posted on flyers, the website, and any associated published materials.
How will you advertise the program? Explain how the advertising will reach the target audience.
Flyers will be distributed at locations frequented by our target audience, including but not limited to the local social service facilities, libraries, schools, and community bulletin boards. Public Service Announcements will be sent to our local newspaper, The St. Augustine Record, and local radio stations. The information will be featured on our street-sign marquee and website, and flyers will be distributed from our facility, events, and information tables. We have found that word-of-mouth is also affective in relay information, and we will empower our volunteers, donors, customers, and ambassadors to relay the information. Additionally, our Spay Shuttle, which features our services and contact information, acts as a traveling billboard.
How will you address barriers to full use of the program such as transportation, illiteracy, and cultural hurdles? 
Our flyers will contain clear, concise imagery regarding our services. As needed and available, we will translate our flyers into additional common languages. Other barriers will be addressed to the best of our ability as they arise.
Does this project involve the transportation of animals by someone other than the client? If so, describe the vehicles, methods for confinement, personnel training, liability releases used to assure the safety of the animals and handlers.
Our program does not currently include a transportation component, with the exception of our spay shuttle which features trained staff and strict procedures.
Veterinary Services

What arrangements have you made with veterinarians to perform the surgeries? 
Our veterinarian, Dr. Kimberly Neissen, will perform surgeries on-site with the assistance of vet techs and volunteers; this team will receive training from the National Spay/Neuter Response Team program through the Humane Alliance. As a part of their mentorship program, we will receive ongoing online training and resources to aid in the efficiency of our program. We also have an ongoing relationship with First Coast No More Homeless Pets in Jacksonville.
Are they:  

Veterinary Practices
Practice NameAddressCityStateZipPhoneLead Practice
St. Augustine Humane Society1665 Old Moultrie RoadSt. AugustineFlorida32084904-829-2737

Fee Range
What is the fee range to be paid for spay and neuter and what is the distribution to be paid by the client vs. the grant program? Keep in mind that Florida Animal Friend grant funds may only be used for costs directly associated with sterilization surgery (including anesthesia and pain control) and not for other items such as vaccines, testing, licensing, and capital purchases.
Amount Paid by Client Amount Paid by Project Total Amount
Range for Male Cats
Range for Female Cats
Range for Male Dogs
Range for Female Dogs
Please check each item below to indicate additional services offered at the time of surgery, whether the client is required to pay for them, and if so what the fee is. For example, if an examination is required for surgery but is not charged to the client it would be marked: Required  Yes, Fee to client No
Required, Optional, or Not Offered Fee to Client?
Rabies Vaccination if Due   
Other Vaccination if Due   
Pain Medication   
Parasite Medication   
HW Testing   
Feline Leuk/FIV
County License   
Ear tipping   

None of the anticipated grant funds can be used for any of the above services, except for pain medication.
If necessary, please explain the procedures and fees described above: 
If the client elects to obtain additional vaccinations at the time of the surgery, affordable pricing will be provided; the average price for other vaccines varies so an average was provided. Feral cats will have rabies and distemper vaccine, and ears will be tipped.  
Is this a voucher program? No
If so, how will you assure compliance with the program?

For your voucher program, how have you determined the capacity of the veterinarians listed above to handle the projected capacity?
Will you have the ability to report the number of vouchers issued and the percentage that result in S/N surgeries?

Community Collaboration
To assure the success of your program, are there any local groups (such as rescue groups, animal control agencies, TNR groups, local businesses, local media, social service agencies,etc.) other than your organization and your cooperating veterinarians who are committed to assist?
Please list them and detail their level of involvement with the proposed effort.
NameLevel of Involvement
Canopy of CareReferral source for people who currently possess unsterilized cats.
St. Johns County Pet CenterReferral source for people who currently possess unsterilized cats and dogs.

Other Information
Provide any additional information that will help the grant selection committee understand how the program will operate to achieve its goals.
 Our operations are efficiently tracked in our customized computerized system, allowing us to report our progress and effectiveness. We will produce a report including statistical data of animal species and gender, low-income status of clientele, and will differentiate between household and community/displaced cats.
Total number of sterilization surgeries projected:
Cats: 196    Dogs:  104 
Total budget requested (Budget should not exceed $25,000): $14,200.00 
Average cost/surgery projected: $48.00 
Describe any expenses that are not included in the grant and how they will be paid for (for example, vaccines, microchipping, ear notching, etc.):
Grant funds will be utilized specifically for spay/neuter surgery costs. Additional expenses associated with the program will be covered through fundraising efforts and revenue generating programs within SAHS. Costs of outreach – including printing and staff time – will be absorbed by our public relations and humane education programs.
Describe any other funding sources for this program, i.e. other grants, targeted fundraising efforts, budget allocation, etc.
100% of the funds you provide will be designated to the low-income and cat efforts as described previously. These efforts from your grant funding will comprise approximately 18% of our total spay/neuter output for the year. The remainder of our overarching program will be funded from our general operating budget, which includes income generated by our other programs as well as private and grant funding.
What percent of the total cost of the program would this projected grant cover?
All projects must be completed within 12 months of receipt of funding.
Projected start date: 08/01/14/     Projected end date: 07/31/15
Unexpended funds
Any unexpended funds must be refunded to Florida Animal Friend within 30 days of the end of the project.

Requests for extensions
Requests for time extensions are discouraged and not often granted. If it is imperative to request an extension, such request must be made in writing at least 30 days prior to the end of the project. It is FAF’s policy to seldom grant more than a 30-60 day extension.

Failure to submit reports and requests within the required time period will impact your agency’s future grant applications.
Future Funding to Sustain Public Spay/Neuter
*Explain how the organization plans to fund this program in the future. Having sustainable plans including other grants, local donations and other services generating revenue enhances the chances of receiving this grant.
Our Director’s Fund – personally funded by our board of directors – was established to subsidize such programs. Our several fundraising events in conjunction with our revenue generating programs (grooming salon and dog training) also offset our expenses. We also work with local school programs and other partners to obtain additional funding as needed. We recently brought on a director of philanthropy to help bolsters our fundraising, event, and grant efforts.
Promotion of Florida Animal Friend Spay/Neuter License Plate
*Applicants selected for funding are expected to publicize their grant in support of their spay/neuter program and promote the sale of the Animal Friend license plate via press releases, newsletters, website links, social media, etc. Please describe your plan to promote the Florida Animal Friend Spay/Neuter License Plate. Grantees are required to submit documentation of promotional endeavors with their final report.
We will feature your logo and/or license plate on associated print materials, in press releases, social media accounts, and website to promote, recognize and link to Florida Animal Friend efforts. We currently promote the Florida Animal Friend Spay/Neuter license plate on our website; this promotion would be more prominently placed and highlighted on the site. We will also highlight your support at events, in our lobby, and on our marquee (as available). Our public relations professional, Bonnie Hayflick, will work with Florida Animal Friend to determine if additional promotion and publicity is available.