Grant ID: 1422
Title of Proposal: OSNAP (Our Spay Neuter Assistance Program)
Agency Type: Non-Profit
Total Funding Requested: $24,990.00
Check Payable To: Lake City Humane Society, Inc.
Application Information
Demographics
Name of Applicant Agency: Lake City Humane Society, Inc. Website Address: www.lakecityhumane.org
Person Submitting Proposal: Terry Marques Position: Executive Director
Person Submitting Proposal Email Address: director@lakecityhumane.org
Agency Head: Terry Marques Agency Head Email: director@lakecityhumane.org
Organization Business Address: 1392 NW Shelter Glen City: Lake City
State: FL Zip: 32055
Phone (xxx-xxx-xxxx): 386-752-1178 Fax: 386-752-3191
Cell: 386-365-1648    
 
Agency Details

Date of 501(c)(3) Incorporation:
Dates of Last Fiscal Year: Begin: 01/01/13    End: 12/31/13
Organization Income in Last Fiscal Year: $412,576.12
Organization Expenses in Last Fiscal Year: $495,222.46
Number of Paid Employees: Full Time: 10  Part Time: 3
Number of Active Volunteers: 11
Total Volunteer Hours per Week: 81.00
How did you learn of the 2009  Florida Animal Friend grant competition? E-mail / correspondence and collaboration with ASPCA and FACA.
Year(s) of previous Florida Animal Friend grants (if applicable):
Previous Florida Animal Friend Applications: Years Funded: n/a Year(s) denied/incomplete:
Auto-Generated (Previous Applications):
Grant #Proposal YearProposal TitleStatus
1452010Spay GrantDenied
14222014OSNAP (Our Spay Neuter Assistance Program)Funded
16702016We Like Big MuttsFunded
Describe your Organization:
Services Provided Organization Structure:











List your current board of directors:

NameTitlePhoneOccupation
Laura HunterDirector386-755-8057Columbia County Board of Education
Perley RichardsonPresident386-984-5656Retired
Sue TuellTreasurer386-758-5484Assistant to the Chief, Lake City Police Dept.
Toby StrawderRecording Secretary386-752-4736Retired
Todd SampsonVice President386-487-3117VP Columbia County Bank Commercial Lending

Applicant Qualifications
For your organization, in the last complete fiscal year:
3590  cats and 2752  dogs were admitted.
201   cats and  1042   dogs were adopted.
2944   cats and  1395    dogs were euthanized.
0   cats and  0    dogs were sterilized.
  
Briefly describe your animal programs:



 
If your program performs adoptions, are all animals sterilized before adoption? 
Yes
If not all, what percentage of animals are not currently sterilized before adoption? 
n/a
If not all, how are animals selected for sterilization before adoption? 
n/a
If not all, describe your sterilization policies and procedures for assuring sterilization after adoption:
n/a  
Give additional background information on your organization's programs as they relate to this application and the qualifications of the personnel who will be in charge of this program. Show that you have the ability to carry out this program. 
We are the largest shelter in a 5 county area and have been incorporated since 1964. We are the only Humane Society in this part of the state that provides full Animal Control / Enforcement services. Our director has a very diverse background in Animal Welfare & Control with over 25 years experience and has managed low cost spay / neuter programs. Our Operations Manager is also a business owner and has cultivated a working relationship with the Veterinarians. She is also a Licensed General Contractor. Our Administrative Manager has over 20 years experience in Animal Welfare & Control. The Administrative Assistant to the Director has 22 years experience in Administration and thusly very organized and detailed. This is the team that will be executing, managing and overseeing the program. We are confident we can effectively carry out this program within the guidelines of FAF.
If you currently have a program for sterilization of cats and/or dogs, describe your current level of funding and productivity and why additional resources are needed? 
We currently do not have a clinic on site. All of our adoption animals are sent off site for their surgeries. That agreement with the 3 area veterinarians does not allow any public surgeries, only shelter animals. This past December (2012) we had a generous donor gift us $5,000.00 to start a low cost community spay / neuter program. The OSNAP program was born. We approached the three local veterinarians who currently provide surgery services for our adoption animals at a substantially reduced fee with a proposal to have them do the surgeries. The proposed cost was averaged considering all weight options and sex based on the current fee structure. The averages were then separated into only two categories (dog and cat) to make the management and accounting aspects as simplified as possible. Two of the three agreed to our proposal. We developed a simplified brochure that includes the qualifications, cost, guidelines, procedures and an application. We kicked the program off on February 18th. The program requires a $30 "copay" which will keep the program going for awhile longer after the original gift is depleted. However, more funding will be needed to keep it going beyond that in order to have a substantial impact and allow us to market the program broadly and solicit community partners to support it financially.

Target Population
Geographical target area (name of city, county, zip codes, geographical Information service (GIS), etc.):
All of Columbia County, Florida. Including the City of Lake City and the Town of Fort White 
Total human population in target area: 67,543 
Percent of residents living below poverty in target area: 19.7% 
Estimated number of pet cats in target area (human population divided by 3.3): 20468 
Estimated number of pet dogs in target area (human population divided by 4.0): 16886 
Estimated number of feral cats in target area (human population divided by 6.0): 11258 
Number of cats admitted to animal control shelters in the target area last year (if known) 3590 
Number of dogs admitted to animal control shelters in the target area last year (if known) 2752 
Number of cats euthanized in animal control shelters in the target area last year (if known) 2944 
Number of dogs euthanized in animal control shelters in the target area last year (if known) 1395 
Please explain if you believe your target area animal population is significantly different than above.
I believe the above is a fair estimate of our target animal population.
Please explain what you believe are the most substantial sources of dog and cat overpopulation in the target area:
 A mindset that pets (especially litters) are disposable whether by abandonment or actually bringing them to the shelter. The area is quite rural and it is a struggle to convince some that letting your dogs roam and breed is not ok, even though that's "how it's always been out there" and it is the law. We routinely respond to these areas for Animal Control complaints. Coupled with the fact that the mindset prevents them from spending money on a spay / neuter surgery compounds some of the problem. We welcome the face to face time we get when they actually bring the puppies / dogs to the shelter so we can impress upon them the importance of being more responsible as well as the probable inevitable fate of the offspring they just delivered. Additionally we have a large blighted area where 90% of the pets are Pit Bulls or Pit Bull mixes. The demographic in this area prefers this breed and the mindset is not supportive of spay / neuter. This is part of the reason why most of the animals we euthanize are Pits or Pit mixes.
What kinds of spay/neuter services are currently available in the target area and in what ways are these resources currently insufficient to meet community needs?
Until 2009, we did not spay / neuter animals for adoption. The contract / deposit system was used. It was a disaster. In 2009 we moved forward with having every animal available for adoption spayed or neutered. We were able to negotiate low cost surgeries with the local veterinarians for the first time. It has relieved many headaches but did not come without a substantial expense preventing us from moving forward with a good community program for low cost surgeries. The OSNAP program is the first and only comprehensive spay / neuter program currently available in Columbia County. With limited funding, it is inevitable that the funds will deplete quickly. More funding will be needed to continue the program past what the original $5,000 gift and the "copays" can fund and allow us to gain needed financial support to keep it sustainable.
Florida Animal Friend is highly supportive of proposals that are focused on animal populations that are identified as substantial sources of dog or cat overpopulation rather than being diluted over too broad of a geographic area or diverse animal populations. Describe the specific target animal population of the spay/neuter project proposed for this grant:

  
 
TNR Managed Colony Feral Cat Program/Community Cats (Free-Roaming and/or Owned) Program
Define the precise boundaries of the colony or targeted area, including estimate of square miles.
 
What is the criteria used for determining the target area(s) and/or eligibility for this program?
 
Describe whether the targeted area is rural, suburban, or urban. Is it commercial, residential, agricultural, or a designated special land use?
 
Estimated number of cats in the target colony area :  
Estimated number that are currently sterilized: 
Projected reduction after utilizing the grant:  
 
For TNR program, describe the ability to maintain lifelong care for remaining cats, commitment level of volunteers/organizations, etc.
 
Do current city/county ordinances address TNR or free-roaming cats?


Please explain what is allowed:

(NOTE: FAF will not fund any program this is inconsistent with local ordinances.)
 
For TNR program, list any groups or government agencies who support this TNR effort:
 
Describe any effort to lessen the negative impact on local wildlife.
 
Describe efforts that will be made to mitigate current or potential nuisance issues.
 
Will the cats be ear-tipped?
Will the cats be microchipped?
 
Provide any additional information that will help the grant selection committee understand how this program will operate to achieve its goals.
 
Objectives
What do you hope to accomplish with these funds (objectives should be specific and quantifiable)?
Since implementing the policy of spaying and neutering every animal placed in the adoption program we have noticed a steady, although slow, decrease in the number of animals handled yearly and thusly less animals euthanized. We attribute this trend, in part, to our spay/neuter commitment of our shelter animals. Considering just the last 3 years: in 2011 we handled 6,899 dogs & cats, 5,462 were euthanized; in 2012 6,778 were handled and 4,810 were euthanized; and in 2013 6,342 were handled and 4,339 were euthanized. We are confident that this grant would yield an even sharper decrease as a result of our comprehensive and aggressive community spay / neuter program. Considering the numbers continue to decrease yearly with only our adoption animals altered, such a program that is community wide is certain to impact this trend in a positive way with an even more substantial decrease in animal admissions.
How does this program increase the number of sterilization surgeries above the existing baseline?
Although the program is new, forty people have already taken advantage of it. Considering only the $5,000 gift and the $30 co-pay, the program would be able to provide surgery for approximately 143 animals. Probably a few more considering individual donors and business support, but in this community, it is doubtful we will get the support to continue the program to the point we would like and get the results we really want without being able to market it. However, this grant would enable us to provide surgery services for approximately 714 animals, bringing the total of a minimum of 857 animals that would be serviced by the program. Not only would make this make a significant impact on our operation by decreasing the number of animals through our doors, but it would put us in a good position to move the program toward perpetuity as we would feel comfortable advertising and marketing the program aggressively. This will result in more community support and additional community funding.
Methods
What criteria will you use to determine eligibility for your program? 
Applicants must be low income. Applicants must provide proof of assistance or income (Medicaid, Food Stamps, SSI, SSDI, Student ID, Paycheck stub or Tax Return). Qualifying for low income is done by utilizing the scale we developed which we increased the Federal Poverty Guideline by 20% so that we could include more of the community that might be above the federal poverty level but still not able to afford the surgery.
How will you advertise the program? Explain how the advertising will reach the target audience.
We have a weekly radio spot every Friday morning on “The Mix 94.3” WFNB that we use to promote our adoption animals and events. We would also utilize this airtime to promote the program. It is a popular morning radio show with a large and diverse audience. Additionally, we will place our fliers in local businesses with emphasis on those frequented by our target “audience” i.e. the local “Tractor Supply”, “Central States” and other like stores where local farm families shop regularly. We will also utilize the local paper and other media by sending out a press release which is sure to initiate news stories that ultimately promote the program and generate “word of mouth” advertising. We are fortunate that we are also an Animal Control enforcement agency and our officers are literally in the trenches of our target audience daily. We intend to supply them with brochures that they can get into the hands of those that need them and they will also be able to utilize the program as a creative enforcement tool.
How will you address barriers to full use of the program such as transportation, illiteracy, and cultural hurdles? 
Again, our officers are skilled in communicating on various different levels with all the diverse groups found in this area. It is an absolute necessity in animal control enforcement. Although, we are not aware of any Spanish speaking or other foreign language communities, should we need translation – we have the full support of other agencies and volunteers who could provide translation services. We certainly have staff and volunteers available who could assist anyone in reading, understanding and completing the application. As our vouchers are valid for 60 days, that gives the applicant enough time to line up transportation. We can assist with the transportation if it is an absolute obstacle to getting the surgery. The largest cultural hurdle faced is the rural mentality regarding animals and responsible pet ownership. We continue our education efforts and dialogue to continue changing this and building positive relationships with the community and helping those become more responsible pet owners. We are having success with this. Our weekly radio spot is also a contributing factor to help change those mindsets as we regularly talk about the benefits of spay / neuter.
Does this project involve the transportation of animals by someone other than the client? If so, describe the vehicles, methods for confinement, personnel training, liability releases used to assure the safety of the animals and handlers.
The program as it is currently structured does not include transportation. However, if it is an obstacle, we are prepared to provide it. We have a nice van with a stainless steel Mavron custom cage package installed that is assigned to our adoption building for transporting the adoption animals to offsite adoption events such as our weekly PetSmart adoptions. It is fully enclosed, disinfected daily and climate controlled.
Veterinary Services
 

What arrangements have you made with veterinarians to perform the surgeries? 
We currently have two Veterinary Clinics committed to the program for surgeries.
Are they:  
 

Veterinary Practices
Practice NameAddressCityStateZipPhoneLead Practice
Addison Animal Hospital 222 SW CR 252BLake CityFL32024386-752-7200
Caring Hands Animal Hospital1541 W US Hwy 90Lake CityFL32055386-752-8899

Fee Range
What is the fee range to be paid for spay and neuter and what is the distribution to be paid by the client vs. the grant program? Keep in mind that Florida Animal Friend grant funds may only be used for costs directly associated with sterilization surgery (including anesthesia and pain control) and not for other items such as vaccines, testing, licensing, and capital purchases.
Amount Paid by Client Amount Paid by Project Total Amount
Range for Male Cats
Range for Female Cats
Range for Male Dogs
Range for Female Dogs
Please check each item below to indicate additional services offered at the time of surgery, whether the client is required to pay for them, and if so what the fee is. For example, if an examination is required for surgery but is not charged to the client it would be marked: Required  Yes, Fee to client No
Required, Optional, or Not Offered Fee to Client?
Examination   
Rabies Vaccination if Due   
Other Vaccination if Due   
Pain Medication   
Parasite Medication   
HW Testing   
Feline Leuk/FIV
County License   
Ear tipping   
Microchip
Other   

None of the anticipated grant funds can be used for any of the above services, except for pain medication.
If necessary, please explain the procedures and fees described above: 
Currently the program fees only cover the surgery and the rabies vaccination. Pain meds currently are optional and rarely needed according to our Vets. We are prepared to cover the cost if necessary and the client cannot afford it. We are happy to note that the grant can also cover those.  
Is this a voucher program? Yes
 
If so, how will you assure compliance with the program?
The vets bill us separately for program participants after the services are performed. The bill includes the voucher which has a unique number generated by a Pet Point receipt. That number is then matched to the participant and animal in our system and coded as completed.

 
For your voucher program, how have you determined the capacity of the veterinarians listed above to handle the projected capacity?
As the participants actually call and make the appointments with the Veterinarians personally, the Veterinarians are able to ensure there is no overload and is able to space them out according to their workload. That is one of the reason we agreed, in collaboration with the Doctors, to make the voucher valid for 60 days.  
 
Will you have the ability to report the number of vouchers issued and the percentage that result in S/N surgeries?
Absolutely. The Administrative Assistant to the Director has already set up a data base and data and statistics can be easily pulled in a matter of minutes.

 
Community Collaboration
To assure the success of your program, are there any local groups (such as rescue groups, animal control agencies, TNR groups, local businesses, local media, social service agencies,etc.) other than your organization and your cooperating veterinarians who are committed to assist?
 
 
Please list them and detail their level of involvement with the proposed effort.
NameLevel of Involvement
Rescue GroupsAlthough we work with many rescue groups. None of them are in a position to support the program financially. We can depend on all of them to support the program and promote it.

 
Other Information
Provide any additional information that will help the grant selection committee understand how the program will operate to achieve its goals.
 We have ensured that the program is as simple as we could make it. The simplification of it will result in less headaches and make for an easy process for all involved. For this reason we are confident we can maintain the program successfully, the Veterinarians will be impressed with the ease of the process and be happy to continue the relationship with us for the betterment of the community.
Budget
Total number of sterilization surgeries projected:
Cats: 179    Dogs:  535 
Total budget requested (Budget should not exceed $25,000): $24,990.00 
Average cost/surgery projected: $35.00 
Describe any expenses that are not included in the grant and how they will be paid for (for example, vaccines, microchipping, ear notching, etc.):
Rabies vaccination is paid for out of our operating budget. We actually order the vaccine and provide it to the Clinic for administering. All other services / expenses are optional and the client will have to cover any of those costs.
 
Describe any other funding sources for this program, i.e. other grants, targeted fundraising efforts, budget allocation, etc.
We are currently also working on a grant to the ASPCA to supplement the program. We have volunteers currently brainstorming ideas for fundraising and we intend to solicit local businesses as corporate sponsors as well as appeals to our current donor base to support the program.
 
What percent of the total cost of the program would this projected grant cover?
80%
Timeline
All projects must be completed within 12 months of receipt of funding.
Projected start date: 08/15/14/     Projected end date: 08/15/15
 
Unexpended funds
Any unexpended funds must be refunded to Florida Animal Friend within 30 days of the end of the project.

Requests for extensions
Requests for time extensions are discouraged and not often granted. If it is imperative to request an extension, such request must be made in writing at least 30 days prior to the end of the project. It is FAF’s policy to seldom grant more than a 30-60 day extension.

Failure to submit reports and requests within the required time period will impact your agency’s future grant applications.
 
Future Funding to Sustain Public Spay/Neuter
*Explain how the organization plans to fund this program in the future. Having sustainable plans including other grants, local donations and other services generating revenue enhances the chances of receiving this grant.
We are currently working on a grant for the ASPCA to supplement the program. We will also approach various businesses to recruit as corporate sponsors of the program as well as an appeal for our existing donor base and utilizing volunteers for fundraising activities specifically for the program.
Promotion of Florida Animal Friend Spay/Neuter License Plate
*Applicants selected for funding are expected to publicize their grant in support of their spay/neuter program and promote the sale of the Animal Friend license plate via press releases, newsletters, website links, social media, etc. Please describe your plan to promote the Florida Animal Friend Spay/Neuter License Plate. Grantees are required to submit documentation of promotional endeavors with their final report.
Again, we will utilize our weekly radio spot to promote the FAF license plate and will also mention in all press releases sent to our media outlets and any subsequent interviews as a result of the press releases. We will provide a link from our website and will promote it on our Facebook page. We will also purchase them for all of our fleet vehicles.