Grant ID: 1437
Title of Proposal: Income Qualified Spay/Neuter
Agency Type: Municipal
Total Funding Requested: $25,000.00
Check Payable To: Miami-Dade County Animal Services
Application Information
Demographics
Name of Applicant Agency: Miami-Dade County Animal Services Website Address: www.miamidade.gov/animals
Person Submitting Proposal: Kathleen Labrada Position: Chief, Ops & Enforcement
Person Submitting Proposal Email Address: klabrad@miamidade.gov
Agency Head: Alex Munoz Agency Head Email: am13@miamidade.gov
Organization Business Address: 7401 NW 74 Street City: Miami
State: Florida Zip: 33166
Phone (xxx-xxx-xxxx): 305-418-7172 Fax: 305-805-1619
Cell: 305-877-2044    
 
Agency Details

Date of 501(c)(3) Incorporation:
Dates of Last Fiscal Year: Begin: 10/01/12    End: 09/30/13
Organization Income in Last Fiscal Year: $10,098,000.00
Organization Expenses in Last Fiscal Year: $10,098,000.00
Number of Paid Employees: Full Time: 113  Part Time: 6
Number of Active Volunteers: 60
Total Volunteer Hours per Week: 100.00
How did you learn of the 2009  Florida Animal Friend grant competition? FACA electronic notification
Year(s) of previous Florida Animal Friend grants (if applicable):
Previous Florida Animal Friend Applications: Years Funded:  Year(s) denied/incomplete: 2013
Auto-Generated (Previous Applications):
Grant #Proposal YearProposal TitleStatus
442009Dade County Spay/Neuter ProjectFunded
2812011Cat Spay/Neuter ProgramDenied
3712013Community Cat SterilizationDenied
14372014Income Qualified Spay/NeuterFunded
14872015Free Spay/Neuter for Income Qualified Residents Denied
16112007 Denied
16852016Income Qualified Spay/NeuterFunded
Describe your Organization:
Services Provided Organization Structure:











List your current board of directors:

NameTitlePhoneOccupation
Alex MunozDirector305-418-7127Director

Applicant Qualifications
For your organization, in the last complete fiscal year:
10487  cats and 19034  dogs were admitted.
1655   cats and  7221   dogs were adopted.
3932   cats and  3831    dogs were euthanized.
5688   cats and  9840    dogs were sterilized.
  
Briefly describe your animal programs:



 
If your program performs adoptions, are all animals sterilized before adoption? 
No
If not all, what percentage of animals are not currently sterilized before adoption? 
18
If not all, how are animals selected for sterilization before adoption? 
All animals meeting the minimum weight requirement and health qualifications are sterilized prior to release from the shelter.
If not all, describe your sterilization policies and procedures for assuring sterilization after adoption:
Animals deemed by a licensed veterinarian to be a surgical risk are released to the adopter or rescue with a sterilization agreement consenting to have the animal sterilized within 30 days. A refundable $50.00 sterilization deposit is collected as well. The enforcement division follows up to ensure compliance is achieved within the desired time frame.  
Give additional background information on your organization's programs as they relate to this application and the qualifications of the personnel who will be in charge of this program. Show that you have the ability to carry out this program. 
The Department has provided owner subsidized spay/neuter for residents of Miami-Dade County for more than 10 years. The surgery fees are fixed regardless of gender, weight or complications. The fee for dogs is $30.00 and for cats $15.00, while this is generally affordable it does present a hardship for recipients of government assistance. The Chief of Veterinary Services, Dr. Maria Serrano will oversee the program. Dr. Serrano possesses more than 5 years experience in the management of high quality high volume sterilization programs. The support staff of 5 shelter veterinarians and 17 veterinary technicians will provide the required support to ensure success of the program.
If you currently have a program for sterilization of cats and/or dogs, describe your current level of funding and productivity and why additional resources are needed? 
The owner co pays currently fund the public sterilization program. In order to provide the fee waived service for qualified owners additional funding is required.

Target Population
Geographical target area (name of city, county, zip codes, geographical Information service (GIS), etc.):
Miami-Dade County 
Total human population in target area: 2617176 
Percent of residents living below poverty in target area: 20.8 
Estimated number of pet cats in target area (human population divided by 3.3): 793084 
Estimated number of pet dogs in target area (human population divided by 4.0): 654294 
Estimated number of feral cats in target area (human population divided by 6.0): 436196 
Number of cats admitted to animal control shelters in the target area last year (if known) 10487 
Number of dogs admitted to animal control shelters in the target area last year (if known) 19034 
Number of cats euthanized in animal control shelters in the target area last year (if known) 3932 
Number of dogs euthanized in animal control shelters in the target area last year (if known) 3831 
Please explain if you believe your target area animal population is significantly different than above.
The target population will be dogs and cats belonging to recipients of government assistance. The owner subsidized fees present a roadblock for individuals that are financially struggling and cannot afford to provide this service for their pets.
Please explain what you believe are the most substantial sources of dog and cat overpopulation in the target area:
 The pet overpopulation crisis is widespread throughout the County. Heat maps have been generated utilizing GIS mapping capturing the areas representing the highest source for dog at large complaints and intake for calendar 2013. The "hotspots" will be concentrated on heavily for marketing the free sterilization service. The area most in need is within 10 miles of the shelter location. Currently the Department is working through an ASPCA sponsored grant to address a one square mile area targeted as the highest source for owner surrender intake. The need for accessible and free sterilization extends well beyond the target area.
What kinds of spay/neuter services are currently available in the target area and in what ways are these resources currently insufficient to meet community needs?
Currently the service is offered at full price to all residents of Miami-Dade County. It is critical that recipients of government assistance have access to sterilization services at no cost. The Department lacks the resources to offer the service at no fee.
Florida Animal Friend is highly supportive of proposals that are focused on animal populations that are identified as substantial sources of dog or cat overpopulation rather than being diluted over too broad of a geographic area or diverse animal populations. Describe the specific target animal population of the spay/neuter project proposed for this grant:

  
 
TNR Managed Colony Feral Cat Program/Community Cats (Free-Roaming and/or Owned) Program
Define the precise boundaries of the colony or targeted area, including estimate of square miles.
N/A
 
What is the criteria used for determining the target area(s) and/or eligibility for this program?
N/A
 
Describe whether the targeted area is rural, suburban, or urban. Is it commercial, residential, agricultural, or a designated special land use?
N/A
 
Estimated number of cats in the target colony area : 0  
Estimated number that are currently sterilized: 0
Projected reduction after utilizing the grant:  0
 
For TNR program, describe the ability to maintain lifelong care for remaining cats, commitment level of volunteers/organizations, etc.
N/A
 
Do current city/county ordinances address TNR or free-roaming cats?
No

Please explain what is allowed:

(NOTE: FAF will not fund any program this is inconsistent with local ordinances.)
 
For TNR program, list any groups or government agencies who support this TNR effort:
N/A
 
Describe any effort to lessen the negative impact on local wildlife.
N/A
 
Describe efforts that will be made to mitigate current or potential nuisance issues.
N/A
 
Will the cats be ear-tipped? No
Will the cats be microchipped? No
 
Provide any additional information that will help the grant selection committee understand how this program will operate to achieve its goals.
N/A
 
Objectives
What do you hope to accomplish with these funds (objectives should be specific and quantifiable)?
The goal is to provide 200 sterilization surgeries for owned cats and 700 sterilization surgeries for dogs belonging to income qualified residents of Miami-Dade County.
How does this program increase the number of sterilization surgeries above the existing baseline?
This program will increase surgeries above the baseline by ensuring the service is provided within the financial means of individuals otherwise unable to obtain the surgery for their pets. The existing baseline for owned dogs is 1,769 and for owned cats is 1,680.
Methods
What criteria will you use to determine eligibility for your program? 
Recipients of Foodstamps, Medicaid, Aid to Families with Dependent Children (AFDC), Women, Infants and Children (WIC), Supplemental Security Income (SSI) or Temporary Assistance for Needy Families (TANF) are eligible. The card or letter of eligibility must be issued in the pet owners name to be eligible.
How will you advertise the program? Explain how the advertising will reach the target audience.
Advertising will be promoted primarily through community action agencies, press releases, social media and targeted door to door flyering in a grass roots effort to promote the program. Notice will be posted at the shelter as well advising of the program.
How will you address barriers to full use of the program such as transportation, illiteracy, and cultural hurdles? 
Door to door personal contact will help to overcome illiteracy issues. All promotions are prepared in English, Spanish and Creole to ensure market saturation and radio spots on Spanish and English radio will be created through the Department's's outreach coordinator. Zinc neutering will also be offered which is better accepted in many cultures as an acceptable option for male dogs.
Does this project involve the transportation of animals by someone other than the client? If so, describe the vehicles, methods for confinement, personnel training, liability releases used to assure the safety of the animals and handlers.
In the event an owner requires transportation for their pet it will not present an issue or hardship. The Department has drivers on staff currently to assist with TNR and to provide transportation in the ASPCA targeted community as needed. The vehicles are specialized animal transport units with A/C and heat. The cages are stainless steel and are easily disinfected between pets. Field personnel operate the same vehicles in the performance of their duties as animal control officers and are experienced in the handling, husbandry and transport of dogs and cats. The County is self insured eliminating the liability issue, however a release form will be developed granting authority to transport pets on behalf of their owners.
Veterinary Services
 

What arrangements have you made with veterinarians to perform the surgeries? 
The Department has a Chief of Veterinary Services and 5 staff veterinarians to accommodate the surgical demands associated with this program.
Are they:  
 

Veterinary Practices
Practice NameAddressCityStateZipPhoneLead Practice
Miami-Dade County Animal Services7401 NW 74 StreetMiamiFL33166305-418-7127

Fee Range
What is the fee range to be paid for spay and neuter and what is the distribution to be paid by the client vs. the grant program? Keep in mind that Florida Animal Friend grant funds may only be used for costs directly associated with sterilization surgery (including anesthesia and pain control) and not for other items such as vaccines, testing, licensing, and capital purchases.
Amount Paid by Client Amount Paid by Project Total Amount
Range for Male Cats
Range for Female Cats
Range for Male Dogs
Range for Female Dogs
Please check each item below to indicate additional services offered at the time of surgery, whether the client is required to pay for them, and if so what the fee is. For example, if an examination is required for surgery but is not charged to the client it would be marked: Required  Yes, Fee to client No
Required, Optional, or Not Offered Fee to Client?
Examination   
Rabies Vaccination if Due   
Other Vaccination if Due   
Pain Medication   
Parasite Medication   
HW Testing   
Feline Leuk/FIV
County License   
Ear tipping   
Microchip
Other   

None of the anticipated grant funds can be used for any of the above services, except for pain medication.
If necessary, please explain the procedures and fees described above: 
The rabies vaccine will be administered at the time of surgery at no cost. The fee for the low income sterilized license is $3.00.  
Is this a voucher program? No
 
If so, how will you assure compliance with the program?

 
For your voucher program, how have you determined the capacity of the veterinarians listed above to handle the projected capacity?
 
 
Will you have the ability to report the number of vouchers issued and the percentage that result in S/N surgeries?

 
Community Collaboration
To assure the success of your program, are there any local groups (such as rescue groups, animal control agencies, TNR groups, local businesses, local media, social service agencies,etc.) other than your organization and your cooperating veterinarians who are committed to assist?
 
 
Please list them and detail their level of involvement with the proposed effort.
NameLevel of Involvement
Cat NetworkWilling to promote the service and provide use of the mobile sterilization clinic which will be staffed by the Department.
Miami-Dade CountyAccess to the County network and agencies is wide reaching. As a government agency the Department has access to all county distribution lists and agencies to promote the program.

 
Other Information
Provide any additional information that will help the grant selection committee understand how the program will operate to achieve its goals.
 Miami-Dade County adopted a No Kill Resolution in July of 2012. The Animal Services Department is currently saving 88% of the dogs and 84% of the cats entering the shelter. The spay neuter component of No Kill is important to aid in achieving the save rate of 90% overall.
Budget
Total number of sterilization surgeries projected:
Cats: 300    Dogs:  700 
Total budget requested (Budget should not exceed $25,000): $25,000.00 
Average cost/surgery projected: $25.00 
Describe any expenses that are not included in the grant and how they will be paid for (for example, vaccines, microchipping, ear notching, etc.):
The rabies vaccine will be provided to qualified pets at the time of surgery at no cost to the owner, the Department will absorb the expense.
 
Describe any other funding sources for this program, i.e. other grants, targeted fundraising efforts, budget allocation, etc.
The existing owner subsidized spay/neuter program is funded through donations to the Animal Services Trust Fund and through the co pays for surgery.
 
What percent of the total cost of the program would this projected grant cover?
50
Timeline
All projects must be completed within 12 months of receipt of funding.
Projected start date: 05/01/14/     Projected end date: 05/01/15
 
Unexpended funds
Any unexpended funds must be refunded to Florida Animal Friend within 30 days of the end of the project.

Requests for extensions
Requests for time extensions are discouraged and not often granted. If it is imperative to request an extension, such request must be made in writing at least 30 days prior to the end of the project. It is FAF’s policy to seldom grant more than a 30-60 day extension.

Failure to submit reports and requests within the required time period will impact your agency’s future grant applications.
 
Future Funding to Sustain Public Spay/Neuter
*Explain how the organization plans to fund this program in the future. Having sustainable plans including other grants, local donations and other services generating revenue enhances the chances of receiving this grant.
The Department will continue to seek additional funding through grants as well as donations to the Animal Services Trust Fund. The veterinary and clinic staff are part of the operational budget which is stable.
Promotion of Florida Animal Friend Spay/Neuter License Plate
*Applicants selected for funding are expected to publicize their grant in support of their spay/neuter program and promote the sale of the Animal Friend license plate via press releases, newsletters, website links, social media, etc. Please describe your plan to promote the Florida Animal Friend Spay/Neuter License Plate. Grantees are required to submit documentation of promotional endeavors with their final report.
The grant will be publicized through press releases to all local media, social media through Facebook, posting on Departmental website, radio advertisement, print advertisement and posters/displays in the shelter and at community adoption and pet wellness events throughout the County.